To foreign
Governments and U.S. and foreign firms for employment purposes.
To Financial and Credit Institutions for loan and credit
reference purposes solely to verify the employee's name, employment
with A.I.D., dates of employment and pay grade.
To other Federal Agencies and private firms for placement under
exchange programs.
To officials of the Department of State serving as the employee's
supervisor for performance evaluation and service.
To representatives of the Office of Personnel Management on
matters relating to the inspection, survey, audit or evaluation of
A.I.D. personnel management programs, of personnel actions, or such
other matters under the jurisdiction of the Commission.
To representatives of the Office of Personnel Management of the
maintenance of their Central Personnel Data File, Federal Automated
Career System, and Executive Inventory File.
To the Attorney General of the United States or his authorized
representative in connection with litigation, law enforcement, or
other matters under the direct jurisdiction of the Department of
Justice, or carried out as the legal representative of the executive
agencies.
To a duly appointed hearing examiner or arbitrator (an employee
of another federal agency) for the purpose of conducting a hearing in
connection with an employee's appeal involving disclosures of records
of A.I.D.'s personnel management system.
To an arbitrator who is given a contract pursuant to a negotiated
labor agreement to hear an employee's grievance involving disclosure
of records of the personnel management system.
To officials of labor organizations recognized under Executive
Orders 11636 and 11491, as amended, when relevant and necessary to
their duties of exclusive representation under the Orders, and to
include data such as veteran preference status, tenure, salaries,
grades, position titles, duty stations, agency-sponsored training and
awards received, notices of reduction in force, job-related injury,
and personnel actions, when such information is relevant to personnel
policies and practices affecting employment conditions and necessary
for exclusive representation by the labor organization. Wherever
feasible and consistent with responsibilities under the orders, such
information shall be furnished in depersonalized form, i.e., without
personal identifiers.
To state employment security agencies and to the U.S. Department
of Labor, upon request, employment, wage and seperation data of
former AID employees, to determine eligibility for unemployment
compensation.
To law enforcement agencies, U.S. Government agencies, courts,
the Department of State, foreign governments and international
agencies, and Members of Congress, for the purposes set forth in the
Statement of General Routine Uses immediately preceding these
specific notices of systems of records.
Policies and practices for storing, retrieving, accessing,
retaining, and disposing of records in the system:
Storage: Paper copy in file folder.
Retrievability: By name of employee, consultant, expert,
contractor, and adviser.
Safeguards: Located in metal file cabinets with three-way
combination lock in secured premises with access limited to those
whose official duties require access.
Retention and disposal: Retention of these records varies from 1
to 75 years, depending upon the specific kind of record involved.
They are retired or destroyed in accordance with General Records
Schedules issued by the National Archives and Records Service and
approved records control schedules of the Agency for International
Development.
System manager(s) and address: Chief, Civil Service Personnel,
Office of Personnel and Manpower, Agency for International
Development, 515 22nd Street, NW, Washington, DC 20523.
Administrative Officer or Executive Officer of the employing
office or Mission as listed in Appendix A.
Notification procedure: Requests by individuals concerning the
existence of a record may be addressed to:
Director
Office of Personnel and Manpower (SER/PM)
Attn: Privacy Liaison Officer
Agency for International Development
320 21st Street, NW
Washington, DC 20523
or presented in person at State, Annex 2, 515 22nd Street, NW,
Washington, DC 20523.
For offices abroad, to the Privacy Liaison Officer at the
applicable address in appendix A.
Information required: Individual's name, place and date of birth.
The determination as to the existence of a record will be facilitated
by the provision of the individual's Social Security number and dates
and places of service.
Record access procedures: Requests for individuals should be
addressed or presented in person to the same addresses as stated in
the Notification Section above.
Requests should be accompanied by information sufficient to
identify the individual pursuant to Sec. 215.4 (c) or (d) of the
Agency's regulations as published in this issue of the Federal
Register.
Contesting record procedures: Written requests from individuals to
amend their record should be mailed or presented in person to the
same addresses as stated in the Notification Section above.
Requests for review of a refusal to amend a record should be made
in writing and mailed or delivered to:
Administrator
Agency for International Development
320 21st Street, NW
Washington, DC 20523
ATTENTION: Executive Secretary--Privacy Review Request.
Both the envelope and the letter should be clearly marked
Attention: Executive Secretary--Privacy Review Request.
Record source categories: Provided by the individual, by officers
and employees of A.I.D. in the performance of their official duties,
by United States and foreign civil authorities, by educational
institutions, private persons and companies and produced in the
course of normal personnel administration operations of the Agency.
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