Career Opportunities
U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT
Office of Inspector General
VACANCY ANNOUNCEMENT
POSITION: Program Assistant - GS-0303-07/09
PROMOTION POTENTIAL: 09
ANNOUNCEMENT NUMBER: 08-19NJ
OPENING DATE: Thursday, June 05, 2008
CLOSING DATE: Monday, July 07, 2008
Salary Range: $39,330.00 - $62,546.00 USD per year
POSITION INFORMATION: Full-Time Permanent
DUTY LOCATION: 1 vacancy - Washington, DC
WHO MAY BE CONSIDERED: Applications will be accepted from current and former competitive
service Federal employees who have status, and people eligible under special hiring authorities.
Job Summary:
THIS ANNOUNCEMENT HAS BEEN AMENDED TO EXTEND THE CLOSING DATE.
This position is with the United States Agency for International Development's (USAID) Office
of Inspector General (OIG), Office of Management. The incumbent serves as an assistant to the
Assistant Inspector General, Management (AIG).
OIG/M develops and coordinates OIG administrative policies and procedures, resource planning and
management, operational oversight activities and decides most of the policy issues that are associated
with these responsibilities. The operational activities for which the Office is responsible include:
organizational and systems analyses, Washington and field office administrative policies and operations,
long-range planning responsibilities, financial resource management, IT and human capital management.
Key Requirements:
U.S. Citizenship
Designated and/or Random Drug Testing required.
Must be able to type 40 words per minute.
Major Duties:
You will develop and implement quality control systems to ensure that the Office of Management's
correspondence and communications are in compliance with all relevant agency guidance and direction
and properly reflect OIG policies and procedures.
You will work closely with the Assistant Inspector General (AIG) and Deputy Assistant Inspector
General (DAIG) and staff to coordinate and implement important policy initiatives and related
confidential and controversial OIG projects and reviews.
You will advise the AIG, DAIG and staff on the potential uses and benefits of automation to
improve the efficiency of office programs, and research new and improved business and management
practices for application to the programs managed by the AIG. You will perform special
assignments for the AIG or DAIG that are designed to effect internal improvements in the
office, develop statistics and related data covering administrative and program areas and
report findings in a variety of formats and presentations.
You will review correspondence, reports, publications and other sources of interest to AIG, and
prepare synopses for AIG's review and possible action.
You will review, assemble and provide materials for use by AIG in speaking engagements, and prepare
drafts of speeches or portions thereof as directed.
You will review all correspondence addressed to AIG and determine its appropriate disposition,
compose correspondence for AIG's signature, and personally compose and sign non-technical administrative
correspondence.
You will maintain the AIG's calendar and plan the AIG's official functions and travel arrangements.
You will serve as the Office of Management timekeeper.
Qualifications:
You must have one year of specialized experience at a level close to the work of this position that
has given you the particular knowledge, skills, and abilities required to successfully perform.
All applicants must meet the minimum requirements of the Office of Personnel Management's
Qualification Standards Handbook.
To qualify based on experience:
GS-09: 1 year equivalent to at least the GS-8 level in the Federal government.
Examples of qualifying specialized experience include reviewing correspondence and other written materials
in order to prepare synopses for review and/or action; coordinating meetings; reviewing, assembling and
providing materials for supervisor's use; making travel arrangements and maintaining the supervisor's
calendar.
GS-08: 1 year equivalent to at least the GS-7 level in the Federal government.
Examples of qualifying specialized experience include maintaining records, searching prescribed sources
for data, compiling and arranging data in standard formats for projects or reports, and document
preparation.
GS-07: 1 year equivalent to at the GS-6 level in the Federal government.
Examples of qualifying specialized experience include receiving telephone calls and visitors,
receiving and controlling mail, reviewing outgoing correspondence for signature of the supervisor
and for proper format, conformance with procedural instructions, grammar, typographical accuracy and
necessary attachments and maintaining the supervisor's schedule.
You must be a U.S. citizen to qualify for this position.
After appointment, you will be subject to random testing for illegal drug use.
In order to qualify for this position, you must possess a secret security clearance.
You must meet time-in-grade restrictions by the closing date of this announcement.
You must be able to type at least 40 words per minute. You can self-certify by submitting a
statement that you can type this speed.
How You Will Be Evaluated:
You will be evaluated to determine if you meet the minimum qualifications required; and on the extent
to which your application shows that you possess the knowledge, skills, and abilities associated with
this position as defined below. When describing your knowledge, skills, and abilities, please be sure
to give examples and explain how often you used these skills, the complexity of the knowledge you possessed,
the level of the people you interacted with, the sensitivity of the issues you handled, etc.
Knowledge, Skills, and Abilities (KSAs)
1. Ability to identify relevant and appropriate administrative and clerical
requirements and execute work in accordance with established procedures and systems.
2. Knowledge of clerical, administrative, and support procedures and
requirements.
3. Skill in operating office technology. Describe your ability and type of
duties performed using automated systems.
4. Ability to organize and track a substantial numbers of documents
Ability to communicate orally and in writing.
BENEFITS:
The USAID/OIG offers excellent benefits programs some of which may include:
Comprehensive health and life insurance
Competitive salaries
Generous retirement programs
Paid holidays, annual and sick leave
Flexible work environment and alternate work schedules
Paid employment related training and education
Subsidized transportation (Metro check)
Payment of licenses, certification, and academic degree, as applicable
Incentives and awards, as appropriate
Telecommuting, as appropriate
Long Term Care Insurance is offered
Flexible Spending Account is offered
Thrift Savings Plan (401 K Plan)
We are located in the beautifully designed Ronald Reagan Building (RRB) and International
Trade Center (ITC), which is within walking distance of the White House, the Capitol,
Smithsonian Museums, and much more! The RRB is easily accessible to the Federal Triangle
metro station (blue/orange line), has an on-site fitness center and day care center, a DC
Visitor and Information Center, food court, and underground parking garage.
Other Information
When promotion potential is shown, the agency is not making a commitment and is not obligated
to provide future promotions to you if you are selected for this position. Future promotions will
be dependent on your ability to perform the duties at a higher level, the continuing need for an
employee assigned to the higher level, and administrative approval.
The materials you send with your application will not be returned.
Send only those materials needed to evaluate your application. Please do not place your
application in a notebook or binder.
The U.S. Agency for International Development is a participant of E-verify. E-verify
provides an automated link to Federal database to help employers determine employment
eligibility of new hires and the validity of their social security numbers.
This agency provides reasonable accommodations to applicants with disabilities. If you need a
reasonable accommodation for any part of the application and hiring process, please notify the agency.
The decision on granting reasonable accommodation will be made on a case-by-case basis.
How To Apply:
Applications must be postmarked by closing the date and received within five (5) working days of that
date. If hand delivered, be sure your application is received by closing date. It is the responsibility
of the applicant to insure that his/her application is complete. The personnel office will not be responsible
for soliciting additional information from applicants.
If you are a current or former federal employee with reinstatement eligibility, you must submit a copy
of your last Notification of Personnel Action (SF50) showing your position, title, series, grade and
eligibility.
1. A resume or OF-612, Optional Application for Federal Employment,
which can be obtained at http://www.opm.gov/forms/pdf_fill/of612.pdf. Applications must include
the following:
Vacancy announcement number; title and grade(s) of the job for which they are applying;
Full name, social security number, day and evening phone numbers, mailing address,
country of citizenship. If applicable, reinstatement eligibility to Federal service and
highest Federal civilian grade ever held on a permanent basis.
Name, city and state of high school and colleges/universities attended with date(s)
of diploma. For college include major and type and date of degree(s).
Job titles, salaries, employer's name and addresses, supervisor's name and phone
number (indicate if we may contact your current and former supervisors), starting and
ending dates, hours per week and any unpaid or non-paid work experience that relates to
this vacancy.
2. All applicants must submit an OF-306, Declaration for
Federal Employment Form. This form may be downloaded from the OPM website
at http://www.opm.gov/forms/pdf_fill/of306.
3. If a particular level of education/certification is required or you are
asking us to qualify you based on education, you must submit a copy of your college transcript. Credit
for college education will be given if it was obtained through an accredited university.
4. Status candidates and reinstatement eligibles (current or
former government employees) must provide a copy of the last or most recent SF-50, 'Notice
of Personnel Action' which indicates proof of competitive status (reflecting career,
career-conditional or reinstatement eligibility.
5. Candidates eligible for other non-competitve appointments
must present appropriate documentation reflecting their eligibility.
6. All current Federal employees should provide a copy of their
current performance appraisal (must be within 18 months from the closing date of the
announcement).
7. If you are a federal employees seeking CTAP/ICTAP eligibility
you must submit proof you meet the requirements of 5 CFR 330.605(a) for CTAP and
5 CFR 330.704 for ICTAP. In addition to your application/resume, you must include a
copy of the agency notice, a copy of your most recent performance rating and a copy of
your most recent SF-50 noting current position, grade level, and duty location. You must
clearly annotate your application package to reflect that you are applying as a CTAP or
ICTAP eligible.
8. Responses to the knowledge, skills, and abilities (KSAs). Please provide a
narrative statement addressing each KSA separately.
9. If you are a male applicant who was born after 12/31/59 and are required to
register under the Military Selective Service Act. The Defense Authorization Act of 1986 requires that you
be registered or you are not eligible for appointment in this agency.
10. We may hire at any of the grades shown in this announcement. You are encouraged
to identify the grade level (s) or salary for which you wish to be considered.
11. Applications mailed using government postage or through an internal Federal
government mail system will not be considered.
Veterans who served on active duty in the U.S. Armed Forces and were separated under honorable conditions
may be eligible for veterans' preference. For service beginning after October 15, 1976, the veteran must have
served the required length of time and have a Campaign Badge, Expeditionary Medal, a service-connected disability,
or have served in the Gulf War between August 2, 1990, and January 2, 1992.
The Veterans Employment Opportunity Act (VEOA) gives veterans access to job vacancies that might otherwise
be closed to them. The law allows eligible veterans to compete for vacancies advertised under agency's
promotion procedures when the agency is seeking applications from outside of its own workforce.
To claim veterans' preference, veterans should be ready to provide a copy of their DD-214, Certificate
of Release or Discharge from Active Duty, or other proof. Veterans with service connected disability and
others claiming 10 point preference will need to submit Form SF-15, Application for 10-point Veterans'
Preference.
For more specifics on all veterans employment issues such as Veterans preference or special
appointing authorities see the VetGuide.
Social Security Number - Your Social Security Number is requested under
the authority of Executive Order 9397 to uniquely identify your records from those of other
applicants who may have the same name. As allowed by law or Presidential directive, your
Social Security Number is used to seek information about you from employers, schools, banks,
and others who may know you. Failure to provide your Social Security Number on your
application materials, will result in your application not being processed
Privacy Act - Privacy Act Notice (PL 93-579): The information requested
here is used to determine qualifications for employment and is authorized under Title 5 U.S.C.
3302 and 3361.
Signature - Before you are hired, you will be required to sign and certify
the accuracy of the information in your application.
False Statements - If you make a false statement in any part of your
application, you may not be hired; you may be fired after you begin work; or you may be subject
to fine, imprisonment, or other disciplinary action.
Contact Information
Nealy Johnson
Phone: 202-712-4189
Fax: (202) 216-3392
Email: recruitmentoig@usaid.gov
Or write:
Agency for International Development
1300 Pennsylvania Ave., N.W.
Room 8.07A
Washington, DC 20523-8700
US
Fax: (202) 216-3392
What To Expect Next:
Once your complete application is received we will conduct an evaluation of your
qualifications and determine your ranking. The most highly qualified candidates will
be referred to the hiring manager for further consideration and possible interview.
We expect to make a selection within 90 days of the closing date of this announcement.
You will be notified of the outcome.
EEO Policy Statement
The United States Government does not discriminate in employment on the basis of
race, color, religion, sex, national origin, political affiliation, sexual orientation,
marital status, disability, age, membership in an employee organization, or other
non-merit factor.
Reasonable Accommodation Policy Statement
Federal agencies must provide reasonable accommodation to applicants with
disabilities where appropriate. Applicants requiring reasonable accommodation
for any part of the application and hiring process should contact the hiring
agency directly. Determinations on requests for reasonable accommodation will
be made on a case-by-case basis.
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