Develops and implements quality control systems to ensure correspondence and communications are in compliance with all relevant agency guidance and direction and properly reflect OIG policies and procedures. Works closely with the IO staff to coordinate and implement important policy initiatives and related confidential and controversial OIG projects and reviews. Trains office management and staff on adherence to program requirements. Advises the staff on the potential uses and benefits of automation to improve the efficiency of office programs, and researches and investigates new and improved business and management practices for application to the program managed by the IO. Develops new and modified administrative program policies, regulations, goals and objectives as required to maintain and improve program effectiveness in the office.

Reviews correspondence, reports, publications and other sources of interest to the IO and prepares synopses for review and possible action. Arranges for meetings with key officials within and outside OIG, as well as with various ad hoc committees and interested groups. Reviews, assembles and provides materials for use by the IO and prepares drafts of speeches or portions thereof as directed. Reviews all correspondence addressed to the IO and determines the appropriate disposition. Composes correspondence for signature and personally composes and signs non-technical administrative correspondence. Exercises responsibility for complete and accurate handling of Secret and other sensitive materials within the organization. Maintains the calendar for the IO staff and plans official functions. Makes travel arrangements for the IO staff.

Qualifications:

You must have one year of specialized experience at a level close to the work of this position that has given you the particular knowledge, skills, and abilities required to successfully perform. Typically this experience would be in work within this field or a field that is closely related.

All applicants must meet the minimum requirements of the Office of Personnel Management's Qualification Standards Handbook.

To qualify based on experience:

GS-10:    1 year equivalent to at least the GS-09 level in the Federal government. Examples of qualifying specialized experience include experience implementing organizational/internal quality control systems to ensure correspondence and communications are compliant with guidance, policies, and procedures; experience developing and/or modifying administrative program policies, regulations, goals, and objectives to maintain and/or improve program effectiveness.

GS-09:    To qualify based on education, applicant must posses a Master's or equivalent graduate degree or two full years' of progressively higher level graduate education leading to such a degree or LL.B or J.D., if related

1 year equivalent to at least the GS-8 level in the Federal government. Examples of qualifying specialized experience include reviewing correspondence and other written materials in order to prepare synopses for review and/or action; coordinating meetings, reviewing, assembling and providing materials for supervisor's use; making travel arrangements, and maintaining the supervisor's calendar.

You must be a U.S. citizen to qualify for this position.

After appointment, you will be subject to random testing for illegal drug use.

In order to qualify for this position, you must possess a Top Secret security clearance.

You must meet time-in-grade restrictions by the closing date of this announcement.

You must be able to type at least 40 words per minute. You can self-certify by submitting a statement that you can type this speed.

How You Will Be Evaluated:

You will be evaluated to determine if you meet the minimum qualifications required; and on the extent to which your application shows that you possess the knowledges, skills, and abilities associated with this position as defined below. When describing your knowledges, skills, and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.

1.   Ability to develop and implement administrative support programs and procedures to include quality control systems.

2.   Knowledge of clerical, administrative, and support procedures and requirements.

3.   Skill in operating office technology.

4.    Ability to communicate orally and in writing.

Benefits:

Other Advantages:

We are located in the beautifully designed Ronald Reagan Building (RRB) and International Trade Center (ITC), which is within walking distance of the White House, the Capitol, Smithsonian Museums, and much more! The RRB is easily accessible to the Federal Triangle metro station (blue/orange line), has an on-site fitness center and day care center, a DC Visitor and Information Center, food court, and underground parking garage.

Other Information:

You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible.

The materials you send with your application will not be returned.

Send only those materials needed to evaluate your application. Please do not place your application in a notebook or binder.

Mail your applications so it will be postmarked by closing date and received within five (5) working days of that date. If hand delivered, be sure your application is received by closing date.

All applicants, including current USAID and USAID/OIG employees, must submit one of the following application forms:

1. Resume and OF-306, Declaration for Federal Employment

2. OF-612, Optional Application for Federal Employment and OF-306

Your application must contain all of the following information or it will be incomplete:

OTHER DOCUMENTS REQUIRED IN ADDITION TO THE APPLICATION FORM:

Handicapped applicants, disabled veterans, and VRA's or any others eligible for a noncompetitive appointment under special appointing authorities must clearly specify this eligibility on their application and attach documentation.

If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. Those who have special selection priority rights under the Agency Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) must be well qualified to receive special consideration. CTAP and ICTAP eligibles will be considered well-qualified if they receive a score of 90 or above. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 90 or above on the rating criteria (KSA's) for this position.

ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a 'Notice of Personnel Action' (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent performance appraisal and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, 'Application for 10-Point Veterans' Preference' plus the proof required by that form.

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment.

If you are a current or former federal employee with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF-50) and a copy of your most recent Performance Appraisal.

Application mailed using government postage or through an internal federal government mail system will not be considered.

Or write:

What To Expect Next:

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 60 days of the closing date of this announcement. You will be notified of the outcome.

EEO Policy Statement

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.

Reasonable Accommodation Policy Statement

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Veterans Information

Veterans who served on active duty in the U.S. Armed Forces and were separated under honorable conditions may be eligible for veterans' preference. For service beginning after October 15, 1976, the veteran must have served the required length of time and have a Campaign Badge, Expeditionary Medal, a service-connected disability, or have served in the Gulf War between August 2, 1990, and January 2, 1992.

Veterans' Employment Opportunities Act of 1998 (VEOA)gives veterans access to job vacancies that might otherwise be closed to them. The law allows eligible veterans to compete for vacancies advertised under agency's promotion procedures when the agency is seeking applications from outside of its own workforce.

To claim veterans' preference, veterans should be ready to provide a copy of their DD-214, Certificate of Release or Discharge from Active Duty, or other proof. Veterans with service connected disability and others claiming 10 point preference will need to submit Form SF-15, Application for 10-point Veterans' Preference.

For more specifics on all veterans employment issues such as Veterans preference or special appointing authorities see the VetGuide.

Legal and Regulatory Guidance

Social Security Number - Your Social Security Number is requested under the authority of Executive Order 9397 to uniquely identify your records from those of other applicants who may have the same name. As allowed by law or Presidential directive, your Social Security Number is used to seek information about you from employers, schools, banks, and others who may know you. Failure to provide your Social Security Number on your application materials, will result in your application not being processed

Privacy Act - Privacy Act Notice (PL 93-579): The information requested here is used to determine qualifications for employment and is authorized under Title 5 U.S.C. 3302 and 3361.

Signature - Before you are hired, you will be required to sign and certify the accuracy of the information in your application.

False Statements - If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or you may be subject to fine, imprisonment, or other disciplinary action.

Selective Service - If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law.

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