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Career Opportunities

U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT
Office of Inspector General
VACANCY ANNOUNCEMENT

POSITION: Human Resources Assistant - GS-0203-07/08
ANNOUNCEMENT NUMBER: 06-21JD
Opening Date: Monday, June 05, 2006
CLOSING DATE: Friday, June 16, 2006
PROMOTION POTENTIAL: 08
36,671.00 - 52,794.00 USD per year

POSITION INFORMATION: Full-Time Permanent

LOCATION: 1 vacancy - Washington, DC

WHO MAY BE CONSIDERED: Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities.

JOB SUMMARY: The Office of Inspector General (OIG) is an independent organization that is responsible for the audit, investigation and fraud control activities relating to USAID's worldwide programs and operations. We are interested in individuals who are committed to superior service and who can help us continue to meet these high standards. We are seeking a highly motivated and qualified individual to provide operational support and technical advice to employees and customers of the OIG.

This position is located in the Office of Inspector General (OIG), Office of Management, Human Capital Division, which provides the management, policy development and interpretation and administration of all HR programs relating to recruitment, appointment, recognition and evaluation, development and termination of CS, FS, Senior Executive Service (SES) and Senior Foreign Service (SFS) employees on a worldwide basis. The Division is also responsible for providing advice and assistance to managers and employees in employee relations matters, including disciplinary issues, security requirements and travel and relocation.

Key Requirements:

Major Duties:

The incumbent of this position functions as a Human Resources Assistant in the U.S. Agency for International Development, Office of Inspector General, Office of Management, Human Capital Division, and is responsible for performing technical work requiring a substantial knowledge of personnel actions affecting Foreign Service (FS) positions, as well as Civil Service (CS) positions.

Serves as technical expert on personnel actions to include such tasks as preparing, processing, and tracking all personnel action requests, computing creditable service, and following up on suspense actions and conducting employee orientation. Responsible for inputting, editing, and updating HR information into automated systems such as the National Finance Center Personnel & Payroll System (NFC), Entry Processing Inquiry Correction (EPIC) system. Ensures all personnel actions are processed in accordance with applicable OPM and agency laws, rules, and regulations. Maintaining and reviewing the official personnel files and performing filing of all personnel documents. Tracking and maintaining logs on actions processed.

Provides information to applicants, employees, and supervisors related to filling of vacant positions, application process, and status of vacancy announcements. With the guidance of a senior specialist, drafts vacancy announcements for Civil Service and Foreign Service recruitment actions to include deciding the area of consideration to target, receiving applications, and qualifying them against OPM Qualification Standards Handbook.

Performs technical advice and guidance in support of an employee benefits program including retirement, life insurance, health benefits, leave, etc. Determinations are based on an analysis of their previous Federal and military work history, type of appointment, work schedules, and regulatory requirements.

Serves as point of contact for FS personnel temporarily in Washington on home leave, consultation, training, rotation, etc. Provides advice and assistance in such matters as housing, transportation, per diem, allowances, etc. Reviews and completes computations for their expenditures for temporary lodging, and refers claims to Financial Management for payment.

Qualifications:

MINIMUM FEDERAL QUALIFICATION REQUIREMENTS

To qualify for the GS-7 grade level:  A candidate must have had one (1) year of specialized experience equivalent to the GS-6 level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.

To qualify for the GS-8 grade level:  A candidate must have had one (1) year of specialized experience equivalent to the GS-7 level. Specialized experience is experience that equipped the applicant with the particular knowledge, skills, and abilities (KSAs) to perform successfully the duties of the position as described above, and that is typically in or related to the position to be filled.

Such experience will include providing operational support to a Human Resources office (i.e., preparing a variety of HR documents; preparing and processing personnel and payroll information in the automated systems; and responding to routine HR inquiries).

You must be a U.S. citizen to qualify for this position.

You must submit to a drug test and receive a negative drug test before you can be appointed into this position.

In order to qualify for this position, you must be able to obtain a Secret security clearance.

You must meet time-in-grade restrictions by the closing date of this announcement.

How You Will Be Evaluated:

You will be evaluated to determine if you meet the minimum qualifications required; and on the extent to which your application shows that you possess the knowledges, skills, and abilities associated with this position as defined below. When describing your knowledges, skills, and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.

1. Knowledge of HR rules, procedures, and operations in an HR automated system in order to process personnel actions accurately     and in accordance with applicable OPM and agency laws, rules, and regulations.

2. Knowledge of Federal employee benefits.

3. Ability to communicate orally in order to provide guidance to managers, employees, and the general public regarding human     resources functions.

4. Knowledge of Federal staffing practices and procedures.

Benefits:

The USAID/OIG offers excellent benefits programs some of which may include:

Other Advantages:

We are located in the beautifully designed Ronald Reagan Building (RRB) and International Trade Center (ITC), which is within walking distance of the White House, the Capitol, Smithsonian Museums, and much more! The RRB is easily accessible to the Federal Triangle metro station (blue/orange line), has an on-site fitness center and day care center, a DC Visitor and Information Center, food court, and underground parking garage.

Other Information:

When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.

You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible.

The materials you send with your application will not be returned.

Send only those materials needed to evaluate your application. Please do not place your application in a notebook or binder.

How To Apply:

Mail your applications so it will be postmarked by closing date and received within five (5) working days of that date. If hand delivered, be sure your application is received by closing date.

All applicants, including current USAID and USAID/OIG employees, must submit one of the following application forms:

1. Resume and OF-306, Declaration for Federal Employment

2. OF-612, Optional Application for Federal Employment and OF-306

Your application must contain all of the following information or it will be marked incomplete:

Announcement number, and title and grade(s) of position; if applying for more than one grade level or job, submit an application for each grade level or job applying for;

Full name, date of birth, social security number, complete mailing address and day and evening phone numbers, country of citizenship, veterans' preference, if applicable, reinstatement eligibility, and highest Federal civilian grade held;

High school name city and state, date of diploma or GED;

Colleges and universities name, city, and state, major, type and year of any degrees received;

Job title, duties and accomplishments; employer's name and address, supervisor's name and phone number, hours per week, salary; do not incorporate or attach position descriptions;

Indicate whether we may contact your current supervisor; and

Job related training courses, job related licenses and certificates, job related honors, awards, and special achievements.

OTHER DOCUMENTS REQUIRED IN ADDITION TO THE APPLICATION FORM:

Handicapped applicants, disabled veterans, and VRA's or any others eligible for a noncompetitive appointment under special appointing authorities must clearly specify this eligibility on their application and attach documentation.

If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. Those who have special selection priority rights under the Agency Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) must be well qualified to receive special consideration. CTAP and ICTAP eligibles will be considered well-qualified if they receive a score of 90 or above. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 90 or above on the rating criteria (KSA's) for this position.

ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a 'Notice of Personnel Action' (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.

Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent performance appraisal and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.

If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, 'Application for 10-Point Veterans' Preference' plus the proof required by that form.

If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.

You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc.

Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.

This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.

It is the responsibility of the applicant to insure that his/her application is complete. The personnel office will not be responsible for soliciting additional information from applicants.

If you are a current or former federal employee with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF50) and a copy of your most recent Performance Appraisal.

Application mailed using government postage or through an internal federal government mail system will not be considered.

What To Expect Next:

Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 60 days of the closing date of this announcement. You will be notified of the outcome.

EEO Policy Statement

The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.

Reasonable Accomodation Policy Statement

Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

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