Career Opportunities
U.S. AGENCY FOR INTERNATIONAL DEVELOPMENT
Office of Inspector General
VACANCY ANNOUNCEMENT
POSITION: Administrative Assistant - GS-0301-08/08
ANNOUNCEMENT NUMBER: 06-13PG
Opening Date: Monday, April 24, 2006
CLOSING DATE: Monday, May 15, 2006
PROMOTION POTENTIAL: 08
40,612.00 - 52,794.00 USD per year
LOCATION: 1 vacancy - Washington, DC
WHO MAY BE CONSIDERED: Applications will be accepted from current and former competitive service Federal employees, and people eligible under special hiring authorities.
JOB SUMMARY: This position is with the United States Agency for International Development's (USAID), Office of Inspector General (OIG). The position will be in the Office of Audits, Performance Audits Division. The incumbent will report directly to the Division Director. The incumbent is responsible for ensuring compliance with all the administrative support activities required in a Division of the OIG, and for facilitating the substantive work of OIG auditors by directing and assuming responsibility for all the significant administrative work performed in the Division to which s/he is assigned.
SUBJECT TO THE AVAILABILITY OF FUNDS.
Key Requirements:
U.S. Citizenship
Designated and/or Random Drug Testing required.
Must be able to type 40 words per minute.
Major Duties:
Develops and implements quality control systems to ensure Division's correspondence and communications are in compliance with all relevant agency guidance and direction and properly reflect OIG policies and procedures. Works closely with Division Director and staff to coordinate and implement important policy initiatives and related confidential and controversial OIG projects and reviews. Trains office management and staff on adherence to program requirements. Develops new and modified administrative program policies, regulations, goals, and objectives as required to maintain and improve program effectiveness in the office. Performs special assignments for Director that are designed to effect internal improvements in the office, develops statistics and related data covering administrative and program areas and reports findings in a variety of formats and presentations.
Reviews correspondence, reports, publications and other sources of interest to Director, and prepares synopses for his/her review and possible action. Arranges for Director's meetings with key officials within and outside OIG. Reviews, assembles and provides materials for use by Director in speaking engagements. Reviews all correspondence addressed to the Division Director and determines its appropriate disposition. Composes correspondence for Division Director's signature, and personally composes and signs non-technical administrative correspondence. Maintains Division Director's calendar and makes his/her travel arrangements.
Qualifications:
You must have one year of specialized experience at a level close to the work of this position that has given you the particular knowledge, skills, and abilities required to successfully perform. Typically this experience would be in work within this field or a field that is closely related.
All applicants must meet the minimum requirements of the Office of Personnel Management's Qualification Standards Handbook.
Special Requirements
You must be a U.S. citizen to qualify for this position.
After appointment, you will be subject to random testing for illegal drug use.
In order to qualify for this position, you must possess a Top Secret security clearance.
You must meet time-in-grade restrictions by the closing date of this announcement.
You must be able to type at least 40 words per minute. You can self-certify by submitting a statement that you can type this speed.
How You Will Be Evaluated:
You will be evaluated to determine if you meet the minimum qualifications required; and on the extent to which your application documents that you possess the knowledge, skills, and abilities associated with this position as defined below. When describing your knowledge, skills, and abilities, please be sure to give examples and explain how often you used these skills, the complexity of the knowledge you possessed, the level of the people you interacted with, the sensitivity of the issues you handled, etc.
1. Ability to identify relevant and appropriate administrative and clerical requirements and execute work in accordance with established procedures and systems.
2. Knowledge of clerical, administrative, and support procedures and requirements.
3. Skill in operating office technology.
4. Ability to communicate orally and in writing.
Benefits:
You may participate in the Federal Employees Health Benefits program, with costs shared with your employer. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#FEHB.
Life insurance coverage is provided. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#life
Long-Term Care Insurance is offered and carries into your retirement. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#ltci
New employees are automatically covered by the Federal Employees Retirement System (FERS). If you are transferring from another agency and covered by CSRS, you may continue in this program. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#retr
You will earn annual vacation leave. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#VACA
You will earn sick leave. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#SKLV
You will be paid for federal holidays that fall within your regularly scheduled tour of duty. More info: http://www.usajobs.opm.gov/jobextrainfo.asp#HOLI
Alternative work schedule options are available.
If you use public transportation, part of your transportation costs may be subsidized. Our human resources office can provide additional information on how this program is run.
Other Information:
You must submit all required information by the closing date. If materials are not received, your application will be evaluated solely on the information available and you may not receive full consideration or may not be considered eligible.
The materials you send with your application will not be returned.
Send only those materials needed to evaluate your application. Please do not place your application in a notebook or binder.
How To Apply:
Mail your applications so it will be postmarked by closing date and received within five (5) working days of that date. If hand delivered, be sure your application is received by closing date.
All applicants, including current USAID and USAID/OIG employees, must submit one of the following application forms:
1. Resume and OF-306, Declaration for Federal Employment
2. OF-612, Optional Application for Federal Employment and OF-306
Your application must contain all of the following information or it will be incomplete:
Announcement number, and title and grade(s) of position; if applying for more than one grade level or job, submit an application for each grade level or job applying for;
Full name, date of birth, social security number, complete mailing address and day and evening phone numbers, country of citizenship, veterans' preference, if applicable, reinstatement eligibility, and highest Federal civilian grade held;
High school name city and state, date of diploma or GED;
Colleges and universities - name, city, and state, major, type and year of any degrees received;
Job title, duties and accomplishments; employer s name and address, supervisor's name and phone number, hours per week, salary; do not incorporate or attach position descriptions;
Indicate whether we may contact your current supervisor; and
Job related training courses, job related licenses and certificates, job related honors, awards, and special achievements.
OTHER DOCUMENTS REQUIRED IN ADDITION TO THE APPLICATION FORM:
Narrative statement (written by applicant) explaining his/her experience relative to the KSA's above. Do not respond by referring to an item number on your application or by repeating material on your application.
Current performance appraisal dated within the last 18 months, if currently employed in the Federal Government.
SF 50 (Notification of Personnel Action) showing competitive status, if applicable.
Documentation showing proof of eligibility as a surplus or displaced employee.
Handicapped applicants, disabled veterans, and VRA's or any others eligible for a noncompetitive appointment under special appointing authorities must clearly specify this eligibility on their application and attach documentation.
If you are an eligible Interagency Career Transition Assistance Program (ICTAP) applicant you may apply for special selection over other candidates for this position. Those who have special selection priority rights under the Agency Career Transition Assistance Program (CTAP) and the Interagency Career Transition Assistance Program (ICTAP) must be well qualified to receive special consideration. CTAP and ICTAP eligibles will be considered well-qualified if they receive a score of 90 or above. To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 90 or above on the rating criteria (KSA's) for this position.
ICTAP eligibles must submit one of the following as proof of eligibility for the special selection priority: a separation notice; a 'Notice of Personnel Action' (SF-50) documenting separation; an agency certification that you cannot be placed after injury compensation has been terminated; an OPM notification that your disability annuity has been terminated; OR a Military Department or National Guard Bureau notification that you are retired under 5 U.S.C. 8337(h) or 8456.
Federal employees seeking CTAP/ICTAP eligibility must submit proof that they meet the requirements of 5 CFR 330.605(a) for CTAP and 5 CFR 330.704 for ICTAP. This includes a copy of the agency notice, a copy of their most recent performance appraisal and a copy of their most recent SF-50 noting current position, grade level, and duty location. Please annotate your application to reflect that you are applying as a CTAP or ICTAP eligible.
If you are a veteran with preference eligibility and you are claiming 5-point veterans' preference, you must attach a copy of your DD-214 or other proof of eligibility. If you are claiming 10-point veterans' preference, you must attach an SF-15, 'Application for 10-Point Veterans' Preference' plus the proof required by that form.
If you are a male applicant who was born after 12/31/59 and are required to register under the Military Selective Service Act, the Defense Authorization Act of 1986 requires that you be registered or you are not eligible for appointment in this agency.
You can apply for a non-competitive appointment if you meet the basic eligibility requirements and you are eligible for special appointment such as those authorized for the severely disabled; certain Vietnam era and disabled veterans; returned volunteers from the Peace Corps or Vista, etc.
Please indicate the type of special appointment you are seeking, if any, on your application and follow all other instructions for applying shown in this announcement.
This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is the responsibility of the applicant to insure that his/her application is complete. The personnel office will not be responsible for soliciting additional information from applicants.
If you are a current or former federal employee with reinstatement eligibility, you must submit a copy of your last Notification of Personnel Action (SF-50) and a copy of your most recent Performance Appraisal.
Application mailed using government postage or through an internal federal government mail system will not be considered.
Contact Information:
Pamela Gee
Phone: 202-712-4189
Fax: 202-216-3392
Internet: recruitmentoig.gov
Or write:
US Agency for International Development
1300 Pennsylvania Ave., N.W., Room 8.07A
IG/M
Washington, DC 20523-8700
US
Fax: 202-216-3392
What To Expect Next: Once your complete application is received we will conduct an evaluation of your qualifications and determine your ranking. The most highly qualified candidates will be referred to the hiring manager for further consideration and possible interview. We expect to make a selection within 60 days of the closing date of this announcement. You will be notified of the outcome.
EEO Policy Statement
The United States Government does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, marital status, disability, age, membership in an employee organization, or other non-merit factor.
Reasonable Accommodation Policy Statement
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.
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